Whatever your upcoming business function or special celebration, you have to make sure you find the perfect venue to hold your event. This article shows you what to look for in the perfect business function venue, so that you can craft a memorable event, be it a business conference, a cocktail event, a business dinner, a gala dinner or a evening seminar.
The first thing you have to do is to estimate the number of guests that are going to attend your event. This should allow you to seek for a venue to accommodate all of these people, without being too expensive. The guest capacity is the first detail you need to look for when searching for the ideal venue.
The style of the venue is another thing you can’t afford to overlook. It should cater to the type of event you intend to host. Many business function venues offer a cocktail style setting, thanks to its excellent versatility and flexibility. For more formal events you might need a specialist function centre, but for more relaxed occasions going with a pub like the Tradewinds Hotel might result in a better atmosphere.
The location is of utmost importance. A remote and difficult to access venue may put off many of your guests. Your delegates should be able to find and access your venue with ease. If you have out of town guests, you may want to pick a venue that’s in the close neighbourhood of some well known landmark. This could help you market your business function as a great opportunity to explore the city and to visit its most important museums, cultural landmarks and attractions. Furthermore, you have to ensure the venue is very well connected to public transport and that it has good parking facilities.
Catering is yet another detail you can’t afford to ignore when searching for the ideal business function venue. As most venues offer catering services, your task is to match their offer with your specific needs in terms of offering your guests a good selection of food and drinks. A live chef station could make an interesting way to add some interactivity to your event.
The wi-fi and tech facilities should offer your delegates easy access to the internet and to their favourite social media networks. Some of them may want to broadcast live throughout the most important sessions, so you have to make sure they will be able to so it without incidents. Before hiring any venue, you should check their equipment and their facilities, in order to avoid unpleasant surprises.
In case of big business conferences, some of the international and out-of-town delegates may need to find accommodation for several days. If this is your case, you’ll have to make sure your chosen venue is close to some good hotels or accommodation options.
As you can see, there are many considerations to think about when choosing the most suitable business function venue. For best results, you may want to outsource this work to experts. By hiring a PR expert to help you with this research work, you can increase your chances to find the perfect venue and to host a successful and memorable event.